Erasmus+ application procedure
The road to your semester abroad (Europe)
1. General Information
Where can you find the information about the application procedure for going abroad via Erasmus+?
For receiving a place in the Erasmus+ Programme you need to apply directly at the Departmental Coordinator of your faculty. Information about the amount of places available for going abroad as well as the application deadline related to your specific field of study can generally be found at the bulletin or at the official homepage of your department/institute/faculty.
All the possible host universities and the Departmental Coordinators can be found here.
When do you have to apply for the places for the Erasmus+ Programme?
In most cases the application period starts at the end of October/ middle of November with an application deadline between December and February for the following academic year. Please notice that depending on the host country/university the start of the semester abroad can be earlier than in Oldenburg. Commonly the winter semester (first term) already begins in August/September and the summer semester (second term) in January/February.
The conditions and deadlines for the application are determined by your Departmental Coordinator.
You will get information about which documents you have to hand in with your application by your Departmental Coordinator. You have to submit at least the following documents: A printed and filled version of the online-application form and – if applicable – your personal data sheet (CV), a letter of motivation and language certificates.
Please fill in the online application form carefully since we will take over your data directly from that document. After the transmission of your data, please print out the online application form and hand it in with the aforementioned application papers to your Departmental Coordinator.
3. Selection process
The Departmental Coordinators are responsible for the selection of the Erasmus+ students. In most cases the applicants will be asked about their motivation and aims of study for going abroad as well as about their previous course of study at the University of Oldenburg during an interview. As a result of that interview in combination with the application documents, the Departmental Coordinators will nominate their students. It might be that the application interview will be partially held in the language of the host country/language of instruction for getting an impression of the language level of the applicant.
The selection process for Erasmus+ has to be documented in a fair, transparent, coherent and appropriate way. The eligibility criteria, for instance academic performance, language proficiency or motivation, must be announced publicly beforehand. Some Departmental Coordinators select eligible students in accordance with the first-come first-served principle. In order not to disadvantage anybody the Departmental Coordinators are instructed to announce the respective selection process to all students.
4. Further steps after being selected
Once the selection process is completed you receive a preliminary confirmation of your Erasmus+ place from the Departmental Coordinator. The Departmental Coordinator will sign the printed version of your online application form. That document has to be submitted to the ISO no later than March 1st for the winter semester, respectively June 1st for the remaining places for the summer semester and is considered as an application for the Erasmus+ mobility grant as well.
Subsequently the ISO or Departmental Coordinator will nominate you at the host university so that the next step will be your application at the host university.
All these further steps are listed and described in detail in the Erasmus+ Checklist.
All forms (online application form, checklists etc.) can be found under the following link: